Category Archives : Financial Exchange


QuickBooks POS: Handling Gift Card Returns

Gift Card Returns You may encounter a customer doing a return, but used your store’s gift card as the original payment. If using the QuickBooks POS Gift Card Service, you can very easily return this amount to your customer’s gift card. Here are some very convenient steps on how to see this process through. 1.) From […]


How to Handle Bank Deposits after Running Financial Exchange

Handling Bank Deposits after Running Financial Exchange  By default, cash from Point of Sale is placed in the Cash In Drawer account in QuickBooks, while checks and credit/debit transaction are placed in the Undeposited Funds account. To perform a deposit after you have completed the Financial Exchange process with QuickBooks (using the default mappings), you […]


QuickBooks Point of Sale: Map Item Accounting by Department or Store

Your default item accounts for Financial Exchange are set on the Financial page of company preferences. When setting these defaults, you can also choose to have Point of Sale automatically create and use department sub-accounts. (MultiStore) You can also choose to map item sub-accounts by store. To create and use item sub-accounts: From the File […]


QuickBooks Point of Sale Transactions Missing in QuickBooks

Possible Causes After the financial exchange, a backup was restored in QuickBooks. Transactions were deleted manually in QuickBooks. You are in a different QuickBooks file than the one that has the transactions. How to fix it Choose the solution that best matches your situation: An older backup was restored in QuickBooks and many POS transactions […]


QuickBooks POS: View Point of Sale Transactions in QuickBooks

Note: This feature is available from the Server Workstation only and requires that your QuickBooks financial software be running, even if you have set your preferences to allow routine exchanges when not running. Point of Sale will automatically launch QuickBooks, if not already running, when you select this option. Point of sale customer, vendor, and […]


QuickBooks POS: Import QuickBooks Items

Multi-Store Note: This option is available at Headquarters only. You may have existing items in QuickBooks that you now want to track in Point of Sale. You can easily import these items to Point of Sale at any time, making them available to list on Point of Sale documents. Importing your QuickBooks items is optional. After […]


QuickBooks Point of Sale: Importing Items from QuickBooks Accounting

Import QuickBooks Items Multistore: This option is available at Headquarters only. You may have existing items in QuickBooks that you now want to track in Point of Sale. You can easily import these items to Point of Sale at any time, making them available to list on Point of Sale documents. Importing your QuickBooks items […]

QuickBooks Point of Sale Store Inventory

QuickBooks POS and QuickBooks Financial Reports

How come QuickBooks Financial Sales Summary reports do not match with my POS sales reports?  First of all, yes, if you are running the sales summary report in QuickBooks, the report may not match your QuickBooks POS sales report. The reason is that the Gift Certificate purchases and redemptions ARE included.  So in other words, […]


Data that is shared between QuickBooks and Point of Sale

Table Summary of Data Shared between QB Accounting and QB POS Data Type Point of Sale to QuickBooks QuickBooks to Point of Sale New and updated customer records (except account balances) X X Payments on account X Customer account balances and limits X New and updated active vendors X X Vendor payment terms X X […]

Retail Cashier

Inventory Management

Prepare QuickBooks to work with QuickBooks Point of Sale

Before you can integrate QuickBooks Point of Sale and QuickBooks, you must install both programs and set up your QuickBooks company file to support the exchange of information. When setting up your company file in QuickBooks: Turn on inventory tracking features in QuickBooks so that you can integrate with Point of Sale. Only the QuickBooks […]