Mapping accounts and payment types creates a link between Point of Sale and QuickBooks, so that your point-of-sale information is sent to QuickBooks in the manner you prefer.
Using the Default Account Mappings
A default Chart of Accounts is used by Point of Sale to send information to QuickBooks. When using the default account mappings:
If the default accounts don’t already exist in your QuickBooks financial software chart of accounts, Point of Sale automatically creates most of them for you.
Certain default accounts, including Undeposited Funds, Accounts Payable, Accounts Receivable, Sales Tax Payable, Cost of Goods Sold, and Inventory Asset are by Point of Sale in your financial software.
Warning: If you are using the QuickBooks POS Merchant Service reconciliation feature, the default account and payment type mappings for credit and debit cards are required. If you change these mappings, the reconciliation feature will not work.
Customizing the Account Mappings
The default accounts are necessary to establish the initial connection with QuickBooks. However, once the connection is established, you can customize the mappings to QuickBooks accounts.
Payment Type Mappings
Payment type mappings cannot be changed in Point of Sale. Point of Sale will always map to the payment methods specified in the default mappings table. To change these mappings requires that you change the payment types associated with these payment methods in your QuickBooks financial software.
Important: If using the QuickBooks POS Merchant Service and QuickBooks 2009 financial software, changing the payment type mappings will cause the merchant service reconciliation feature to stop functioning.