Table Summary of Data Shared between QB Accounting and QB POS
|Data Type||Point of Sale
Point of Sale
|New and updated customer records
(except account balances)
|Payments on account||X|
|Customer account balances and limits||X|
|New and updated active vendors||X||X|
|Vendor payment terms||X||X|
|Sales receipts, deposits, and sales taxes collected||X|
|Receiving vouchers (receipt of merchandise
|Vendor billing information||optional|
|Inventory adjustments (quantity or cost)||X|
|Cash drawer pay-outs||X|
|Inventory transfers: freight charges only
|Time Clock Records (Pro)||X|
Only new data or data updated since the last exchange is sent when Financial Exchange is run.
In addition, each time a financial exchange occurs, your QuickBooks company file Chart of Accounts, sales tax items/codes/groups, and payment types are read and made available within Point of Sale for selection when mapping (linking) these items between the programs.
Which data is not exchanged?
The following data is not shared in either direction:
- Inventory items or quantities (except for initial import from QuickBooks to Point of Sale)
- Employee records
- Employee tips and commissions
If you have existing purchase orders in QuickBooks when integrating, you can manually re-enter them in Point of Sale. Doing so allows coordinated tracking of purchases, better reporting capabilities, and the ability to create receiving vouchers from these purchase orders when the merchandise arrives.