QuickBooks Guide – Customizing a check voucher or pay stub

You may want to customize the information that displays and prints on a check voucher or pay stub.

iconStep-by-Step Instructions:

Check voucher only

You can customize a check voucher to display and print account names.

To print account names:

  1. Choose Edit > Preferences.
  2. Click the Checking icon, and click the Company Preferences tab.
  3. Select Print account names on voucher, and click OK.

Note: If the check is not a paycheck or is not used for inventory purchases, the first 16 lines of the account name will be displayed. If the check is a paycheck or is used for inventory purchases, QuickBooks will display the payroll item or inventory item.

By default, QuickBooks prints the following information:

  • Payee
  • Date
  • Amount (first 16 lines) and total amount
  • Memo (first 16 lines)

Employee pay stub and check voucher

You can customize an employee pay stub to display employee and company addresses and sick as well as vacation information.

To add or remove this information from a pay stub or voucher:

  1. Choose Edit > Preferences.
  2. Click the Payroll & Employees icon in the icon list, and then click the Company Preferences tab.
  3. Click the Pay Stub & Voucher Printing button.
  4. In the Payroll Printing Preferences window, select or click to clear any of the checkboxes for displaying this information.
  5. Click OK twice.

Due to legal issues, the following information cannot be removed from a pay stub:

  • Employee Social Security number (but you can remove all but the last 4 digits in QuickBooks 2007 and later)
  • Salary or hourly rate, hours worked, and the amount of pay for the period
  • Pay period
  • Employee taxes
  • Deductions from and additions to wages
  • Taxable company contributions
  • Federal and state allowances and exemptions
  • Net pay
  • Year-to-date amounts for the preceding items
  • Company name and address

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