QuickBooks Guide – QuickBooks for Windows vs QuickBooks Mac

What is Different between QuickBooks for Windows and QuickBooks Mac?

Intuit has a version of QuickBooks for the Mac – and several versions for Windows. While the products are very similar, there are big differences that you should know about. Here is a quick list of some of the significant changes – note that this is not a complete list.

  • Note that in Windows there are three versions: Pro, Premier and Enterprise, all with different features and capabilities. On the Mac there is only one, which unfortunately tends to be more like the lower end of the Windows versions.
  • Third Party Add-On Programs: A big difference. There is no programming interface to work with the Mac products at this time. So, any program that uses the software development kit (SDK), WebConnector or the IPP interface App Center won’t work with QuickBooks Mac
  • There are many more reports in the Windows versions. Some key ones seem to be missing in the Mac version.
  • There is no multi-currency support on the Mac version.
  • Inventory in the Mac does not support inventory assembly items used in manufacturing companies nor is there any support for units of measure.
  • Progress Invoicing, where you can create multiple invoices out of a single estimate, is not supported in QuickBooks Mac
  • The Accountant’s Copy feature is not supported in the Mac. This can be a major issue. This allows the Windows users to provide a copy of their file to their accountant, who can make changes while you continue to use your file. The accountant can then give you a file that contains only the changes that were made. This is one of the major important advantages of QuickBooks over other systems.
  • If you want to use an integrated Payroll program, look carefully at the options offered for the Mac. They are much more limited.
  • Downloading your online banking statements is not as easy with the Mac version. Fewer financial institutions support the Mac version, and the integration process isn’t as simple.

This is not an exhaustive list, just enough to give you an idea of some of the major differences. IN GENERAL, when a new feature comes out for the Windows version, it isn’t available in the Mac version until much later, if at all. So make your decision carefully. Note also that you can run the Windows version on a Mac with products like VMWare Fusion and others, although not everyone is thrilled by that approach.

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