QuickBooks Online: Add Vendors

How to Add Vendor Information Into QuickBooks Online

A great way to start working in QuickBooks is to add your vendors’ contact info. You can import a spreadsheet all at once or add vendors one at a time.


How To: Import vendors from a spreadsheet

Import a vendor spreadsheet

In the Vendor list, click Import vendors.


Organize Your Spreadsheet

Organize your spreadsheet to match the format of the sample below. Make sure your column titles and the order of your columns match our example.


Choose Your File

On the Import Vendors page, click choose File. Select your file and click Open.


Choose Your Excel Columns

For every QuickBooks field, choose one of your Excel columns and that data will be imported into the corresponding QuickBooks field. Click Continue.


Import Vendors

Check off all of your vendors. Click Import Records. Now you can access all of your vendors in QuicKBooks.


How To: Add a new vendor

Click New vendor

Go to the Vendors list and click New vendor.


Fill out the vendor form

Fill out the form as needed. The only required field is the Display Name.


Locate Businesses in Your Area

If you want QuickBooks to find all of the local businesses in your area, go to the gear menu and click QuickBooks Labs.


Choose the Autocomplete widget

Choose the Autocomplete widget and the next time you enter a vendor (or customer) name in QuickBooks, it will suggest businesses in your area.



This task takes about 10 minutes.

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