QuickBooks Online: Entering Bills

You paid your Vendor, Utility Company, etc… in real life. Now, how do you put that in QuickBooks Online so Uncle Sam knows?

Open Bills

Go to the Plus Sign Menu and under Vendors choose Bill.

Choose the Vendor

Choose the vendor who sent you this bill. If this is a new vendor, you can Add them now. Click Save. Only the vendor’s name gets saved. You can go to the vendor page later to enter additional information.


Enter the Terms

Enter the Terms of this bill. This is how long the vendor gives you to pay. For example, Net 30 means you’ve got 30 days from the bill date to pay it.

Choose a Category

In Account, choose the category for the service or products you’re paying for in the drop down menu. For example, choose a Utilities account such as Gas and Electric. Add the Amount for this bill.



If you’re entering more than one bill, click Save and New. If this is the last bill you’re entering for now, choose Save and Close. So as you can see, entering and paying your bills has never been easier to do.


This task takes about 5 minutes.


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