In addition to the inventory updates that I wrote about in my prior article, Intuit has released a number of other changes in QuickBooks Online this month. Let’s take a look at what else is new.
Converting QuickBooks Desktop to QuickBooks Online
Intuit has been working on improving this process over the past year or so, and there have been some big changes. I think that the change in the February 2016 release is a very good improvement.
When you import data from QuickBooks Desktop to QuickBooks Online it can be difficult to know what exactly has been converted, and what hasn’t. I always create a number of reports from the desktop file and compare them with similar reports from the converted online file.
With this release Intuit has created a summary report as an Excel spreadsheet that will be emailed to you, and it has a lot of good information.
A couple of notes:
- I have not had a chance to play with this yet. I don’t do conversions that often, so it is going to take me some time to see how well this new feature performs.
- This is “version one” of the new feature, and Intuit is looking for feedback. I’ve already given them a long list of suggestions, and they want to hear what everyone thinks.
- This new feature is only available if you have a QuickBooks Online Accountant account with Intuit, and log in with that account in the first screen of the import workflow on the desktop.
So, this is a feature that accountants and ProAdvisors can use if they help their clients convert.
Here’s an example of the email that you will receive after the conversion completes:
Attached to this email is an Excel spreadsheet. I’m not going to go into all of the details at this time, I’ll just give you some examples of what you’ll see.
This is the summary view. Note that there are tabs along the bottom with more details. Note that I’ve obscured some of the private information for this client file.
Scrolling down the page, there is information about the number or records that were converted, and not converted. There is information about accounts that convert with a different amount.
Each of the tabs on the bottom have information about the records that couldn’t convert for some reason. Here’s the “Accounts” tab as an example.
I think that this is a great first step for this feature, and I hope that Intuit continues to improve it.
In the recent past Intuit introduced the “new” Registers in QuickBooks Online. Some features in the old style didn’t carry forward to the new style, and some folks complained.
In this release, Intuit brings back some of those missing features.
When the “new” Register feature came out it changed how transactions were listed. The newest transactions would be listed at the top, in the same way that you would see them in the online banking feature. New transactions would be added via a link at the top of the Register. Some people didn’t like this. Here’s the standard view, as we’ve had it for awhile now:
With the February 2016 update you can change this to list transactions in reverse order, from oldest to newest, and have the Add check link at the bottom of the register, the way it used to work. Click the Gear icon on the Register and check the Paper Ledger Mode option. When you do, the Register will now display oldest to newest, and the Add link will be at the bottom.
Not a huge change, but apparently a lot of users requested this.
QuickBooks Online Inventory Updates
I’ve already written in detail about the changes to the inventory starting value adjustment transactions. In addition to that, Intuit has added the “SKU” field as a column that you can add to inventory detail reports.
This affects “detail” reports in the Manage Products and Inventory report section:
- Inventory Valuation Detail
- Product/Service List
- Purchases by Product/Service Detail
- Sales by Product/Service Detail
Sales by Product/Service Detail
If you customize a report and select the “columns” option, you will see “SKU” as a column that you can add to these reports. This solves a complaint that I had earlier, when the SKU field was added. Now we can see it on reports!
Another issue related to inventory is the continued rollout of the Categories feature. I wrote about this in my article on the December 2015 release of QuickBooks Online, where “categories” would replace the “sub-item” feature. Intuit has been rolling this out to customers slowly. Most people should be seeing it now. If you have been using the “sub-item” feature then Intuit will give you the option to “opt in” to the new feature. That means that at this point if you don’t want to give up the old feature, you can put that conversion off until later.
Note, though, that at some time later this year Intuit will convert everyone to the new feature, so that they don’t have to support both options. You can put it off for now, but not forever.
Changes in Forms
Sales Receipts now have the option to print a packing slip. Previously this was only an option in Invoices.
Another change is found in recurring transactions (Invoices and Sales Receipts). You have a new option to Print Later.