QuickBooks Online: Writing Checks

Whether you print checks or write them by hand, you need to record them in QuickBooks. Here’s how:


Open a Check

Go to the Plus Sign Menu and under Vendors choose Check.


Enter Payee Info

Type the payee’s name in the Choose a payee field. If this is a new vendor, click Add.

When you do this, it will open a New Name window where you can click Details if you want to add more information. Otherwise, you can do this later and just click Save.


Choose an Account

Choose either a checking or savings account or you can add a new one.


Enter Date

Enter the check’s payment date, which might not be today’s date.


Choose an Account Category

Under Account Details, click Account and choose the appropriate category for the item or service you bought.


Add a Description

In the description field, you can name and describe the item or service you want.

Check Amount

In the amount field, type the amount for this check.


Check Number

If you’ve handwritten this check, enter the check number. If you’re printing the check, leave the check number blank.


Printing Checks

To print just this one check, click Print Check. If you’re going to enter a check and want to print several at once, click Print Later.


Saving Checks

Click Save and New to enter the next check, or Save and Close when you’re all done.




This task takes about 3 minutes.

Don’t have QuickBooks Online?

  Start My Free Trial

Leave a Reply