QuickBooks Point of Sale Help – Comparison of Features by Level: Free, Basic, Pro

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Comparison of Features by Level: Free, Basic, Pro

The Point of Sale software that you purchased contains three separate levels of the program, each with a specific set of features. This allows you to license and use only those features that you need, without having to pay for advanced features you don’t need.

Your current program level is shown in the title bar at the top of the Point of Sale window.

Point of Sale Free provides fundamental retail functionality to:

  • Ring up sales
  • Track sales by product or department
  • Run insightful reports to see what’s selling and what’s not
  • Accept credit, debit, and gift cards1
  • Transfer summary sales and expenses to QuickBooks Financial Software

Point of Sale Basic includes all the Free features, plus:

  • Manage up to 20 checkout lanes in one store 2
  • Receiving of merchandise into inventory
  • Track inventory item quantities and cost of goods sold
  • Track customer purchases and contact information
  • Integration options with QuickBooks financial software to help you manage your business better
  • Control access to features by password

Point of Sale Pro includes all of the Free and Basic features, plus these additional features:

  • Customer orders (layaway, sales orders, and work orders)
  • Customer Rewards program
  • Create Customer ID cards
  • Inventory styles (size and color grid), assemblies, and grouped items
  • Inventory item pictures
  • Track multiple vendors per item, each with separate UPC, ALU, and order cost
  • Purchase and sell items by multiple units of measure (case-to-unit)
  • Create and track purchase orders with your vendors
  • Record item serial numbers on documents
  • Track available and committed quantities
  • Capture customer shipping addresses
  • Enter shipping and tracking information on receipts and customer orders; integrated Shipping Manager
  • Track employee hours worked and send time records to QuickBooks for payroll purposes
  • Track employee commissions on sales
  • Define and apply manual, automatic, and coupon discount pricing for special or temporary sales
  • New item, price change, and customer order reminders
  • Suggest PO and generating POs from customer orders simplifies purchasing
  • Create special order items to sell or order customized or one-off merchandise
  • Customize printed documents and tags
  • Define and use custom fields for vendor, item, employee, and customer records
  • Manage up to 20 stores efficiently from a Headquarters location
  • Track merchandise transfers between stores
  • Collect different sales tax rates and set default payment methods at each store
  • Centralized inventory control and purchasing
  • Exchange information between stores
  • Company reports
  • Run store-specific profit/loss and other reports by class in QuickBooks financial software


1 Requires an account with QuickBooks POS Merchant and/or QuickBooks POS Gift Card Services. Fees apply.

2 Requires a separately purchased license for each lane.

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