QuickBooks POS: Mapping Item Accounts

The default item Cost of Goods Sold (COGS), Income, and Asset accounts, used to post item sales to your QuickBooks financial software, are defined in Point of Sale company preferences. The default accounts are assigned to all items in inventory.

You can also have Point of Sale create item sub-accounts by appending the name of the department (and/or store name) to the end of the default account name. Learn more about sub-accounts.

There may be circumstances under which you want individual item sales or costs to post to accounts other than the defaults. You can change the default accounts, so they are suggested for all new items, or use the following procedure to assign different accounts on an item-by-item basis.

To assign QuickBooks accounts to an individual item:

  1. Make sure the accounts you want to use are set up in your QuickBooks financial software.

This makes them available for selection on the item record.

  1. Display the Point of Sale item form, then select the Additional Info tab.

  2. Make new selections from the drop-down lists for COGS, Income, and/or Item Asset accounts.

  3. Edit information in other item fields as applicable.

  4. Select Save.

Your new account mappings will go into effect on the next Financial Exchange with QuickBooks.


  • With a few exceptionsClick to display a popup topic for item Income accounts, Point of Sale does not place limitations on the QuickBooks account types you can map for items. All of your QuickBooks accounts are available for selection. This mapping freedom allows, for example, you to map a service or non-inventory item’s cost to a QuickBooks financial expense account.

  • Mapping to account types other than COGS, income/other income, or asset accounts in QuickBooks may produce unusual results.

  • Item account columns are available to add to your item list and selected inventory reports.

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