While there are many companies using QuickBooks today, there just as many companies who fall into one of four categories:
1) They do not use most of the features in QuickBooks.
2) They do not realize that there are many add-on software packages available.
3) They understand they need to track their finances in QuickBooks but don’t know how
4) They are using QuickBooks correctly and receiving all or most of the benefits from it.
An example of number one is when entering YTD payroll, the easiest way to do it is to click on “Help/About”. Then, while the dialog box is up, click on “Ctrl” + Y and you now can enter your payroll YTD quite easily. There are many more tips and trick where that comes from…
For category two is found at: http://community.intuit.com/quickbooks; of course, if you are looking for the best alternatives, you may want to contact an ISP (Intuit Solution Provider) such as QB Services, LLC for help.
Category three is the one that I, as a consultant, run into the most. Companies will purchase QuickBooks and not realize that to use it correctly, you need to get trained. Often that training will lead the company to realize that their software wasn’t set up correctly to begin with. Other times, it may simply need to be “tweaked”.
There are a few companies that do receive the benefits of QuickBooks and understand how to use it. For them, Congratulations! They will hopefully realize the importance of keeping their QuickBooks file up-to-date and regularly have a trained consultant check it for consistancy and errors so they don’t get into a bind. Also, don’t forget to back up your company file frequently.