QuickBooks Online: Receive Payments

You got paid, Great! now you need to record the payment in QuickBooks. That’s called receiving a payment. Read this tutorial and watch the video to learn how.


Receive Payment

Go to the Plus Sign Menu and under Customers choose Receive Payment. Select the customer who paid you in the choose a customer field.


Enter the date you were paid.

Then enter the payment method.

For the Reference Number, enter the check number.


Undeposited Funds

When you receive payments that you’re going to deposit in a group, go to the Deposit Menu and choose the Undeposited Funds account. If you have already deposited this payment, then choose the account you deposited it to.

Click Save and New if you need to receive another payment, or Save and Close if you’re finished.


Recording Undeposited Funds

If you grouped the payment with other checks they appear automatically on the Bank Deposit page. To access this, go to the Plus Sign Menu and under Other choose Bank Deposit.

You can check each payment that you deposited. Make sure the payment method is correct and that the reference number has the proper check number for each check payment. Click Save and Close when you’re finished.



This task takes about 10 minutes.

Don’t have QuickBooks Online?

  Start My Free Trial

Leave a Reply